Project Administrator - Belfast

Project Administrator

Part time

Temporary (6 months with possibility of extension) 

Bond Search and Selection are seeking a project administrator for a large organisation funded by the Social investment fund which brings together expertise for the delivery of mental health and wellbeing projects across the Northern Trust areas. This role in particular is based within the County Antrim Area.

 

The post holder will support all aspects of the office administration, maintenance of centralised systems for all monitoring data across the project and the co-ordination and processing of financial information.  

 

The role will involve 4 main result areas;

 

Information/Data Management

  • To ensure that all beneficiary information is maintained and held in accordance with AMH policies and procedures.

  • To provide centralised systems monitoring support to ensure the co-ordination of all relevant registration and monitoring data.

  • Inputting of data onto monitoring systems daily.

  • To provide analysis of all monitoring data and report production to support monthly/quarterly reporting in line with funder and organisational requirements.

 

Processing of Financial Information and Reports

  • To ensure that the processing and controlling of petty cash is in accordance with the organisational guidelines.

  • To process purchase and delivery orders and purchase invoices in accordance with AMH finance procedures.

  • To process monthly claims made by partner organisations, ensuring that claims are compliant with the funder and organisational guidelines before forwarding to the AMH Finance team.

  • To liaise with the finance teams of partner organisations to ensure the effective and timely two-way flow of information.

 

Office Administration/Secretarial Support

  • To provide confidential secretarial support to the Project Team including organising appointments, handling mail, photocopying, minute meetings, filing and word-processing.

  • To ensure that Health & Safety standards are maintained throughout the office ensuring compliance with all current Health & Safety legislation and company guidelines.

  • To support the Project Manager in completion of placement records for placement students on a weekly basis.

 

Personal Training, Development and Practice

  • To take part in supervision, appraisal and training as identified through AMH’s Staff Learning and Development Processes.

  • To take personal responsibility for continuing personal and professional development and maintain a current continuing professional development portfolio.

  • To adhere to AMH’s set of Core Values and Corporate Behaviours.

 

In addition to the above duties the post holder with be expected to be flexible in discharging these duties and any other additional tasks as may be reasonably assigned according to the changing priorities of the company.

 

THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CRITERIA

 

Education

  • Education to GCSE Level, Grades A*-C, or equivalent (including Maths & English)

    and QCF level 2 in ICT           

  • Educated to A Level standard or equivalent                                     

  • Experience in a relevant office environment

  • Demonstrate a high level of knowledge and experience in the use of Microsoft Office, email, database and computer literacy                  

  • Experience of processing financial information including purchase/invoice systems, petty cash and budget analysis                      

  • Experience in the use of a customised database      

           

Key Competencies

  • Strong ability to use modern software packages to support word processing, spreadsheets and database tasks   

  • Proven ability to input  and manage data electronically and prepare reports        

  • Proficient in undertaking a range of secretarial and support activities       

  • Proven ability to maintain accurate and timely records      

  • Excellent administrative skills (financial and non-financial) including the ability to analyse and maintain  records and identify errors                

  • Ability to work flexibly and use own initiative to meet deadlines                

  • Commitment to confidentiality, security and health and safety                  

  • Good communication skills                

As a corporate member of the Recruitment and Employment Confederation (REC), Bond Search & Selection operates as both an Employment Agency and Employment Business. We adhere to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.

Job type: 
Temporary
Contact: 
Rachael Stewart
Telephone: 
02890 339968
Location: 
Belfast
Salary: 
Negotiable
Reference: 
RSRDS47854
rachael@bondselection.com

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